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Corrections Division |
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| Butler County Jail |
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| Inmate Information |
INMATE RECREATION AND LEISURE TIME
The Butler County Sheriff’s Office will provide Recreation for all inmates who are physically able and those that desire exercise and whose stay will exceed 120 hours. At no time will the inmates be permitted to gamble or make wagers on these games, nor will the inmates be allowed to take the games to their cells or the recreation yards. The table games will be used on the day room tables only. Recreation is defined as follow:
Leisure time activities to include television viewing and table games (e.g. cards, checkers, dominos, etc) shall be provided.
Large muscle group exercise will be provided via Recreation Areas.
Staff will ensure that equal access to recreation is provided to all non-restricted inmates.
Recreation will be available each day and must be a minimum of 5 hours per week.
It is the policy of the Butler County Sheriff’s Office to enable and encourage inmates to maintain contact with family and friends through regular visits. Restrictions on visits are for the limited purpose of using the jail staff judiciously and maintaining the security and order of the jail. Visitation at the Butler County Jail is conducted over closed circuit audio/video equipment. Visitation areas shall be secure and free from obstructions and obstacles to normal conversations and viewing.
Visitation communications may be subject to monitoring/recording by law enforcement.
General Visitation shall be on the following days and times:
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INMATES LAST NAME BEGINS WITH A - J |
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Wednesday |
1:00 PM to 5:00 PM or 7:00 PM to 9:00 PM |
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Saturday |
9:00 AM to 11: 00 AM, 1:00 PM to 5:00 PM or 7:00 PM to 9:00PM |
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INMATES LAST NAME BEGINS WITH K - Z |
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Thursday |
1:00 PM to 5:00 PM or 7:00 PM to 9:00 PM |
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Sunday |
9:00 AM to 11: 00 AM, 1:00 PM to 5:00 PM or 7:00 PM to 9:00PM |
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TRUSTY VISITATION |
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Tuesday |
7:00 PM to 9:00 PM |
Each inmate shall be permitted a twenty (20) minute visit per visitation day, unless circumstances dictate temporary suspension of Inmate Visitation. Inmates are allowed up to three (3) people on their visitation list. Inmates can not make changes to their list until they have been at the facility for thirty (30) days and must wait an additional thirty (30) days after each change. Those inmates that have less than three (3) people on their visitation list may add another person to the list at any time. Changes, additions or deletions to an inmate’s visitation list must be made via a Request for Visitor Form supplied in each housing unit.
Visitor Requirements:
Visitors must be an approved visitor on the visitation list
Visitors must show photo identification
Visitor under the age of eighteen (18) years of age do not have to be on the list, but must be accompanied by an approved adult from the inmate’s visitation list.
Denying Visitation:
Visitor presents a clear and present danger to security.
Visitor is under the influence of alcohol or drugs.
Visitor refuses to show proper identification.
Inmate refuses the visit.
Inmate shall not be permitted to keep money on his/her person while incarcerated. All inmate funds will be controlled by jail personnel in a fair, ethical, and honest manner. Inmate fund deposits and disbursements must be in accordance with procedures adopted by the Ohio State Auditor’s Office.
No cash will be accepted after an inmate is booked into the Jail. Money in the inmate's possession at the time of booking will be deposited into the inmates account. Inmates with less then $1.00 will have that money placed in their property and it will be returned to them upon release.
The Butler County Jail ONLY accepts U.S. money orders, certified bank checks and/or Government checks.
Money Orders must be made out to the inmate to be accepted for deposit into their account.
Deposits will be accepted in the Lobby of The Correctional Center only. Persons dropping off money orders for an inmate must provide a valid picture I.D.
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Deposits into inmates accounts are ONLY accepted: Monday – Friday 8:00 AM – 4:30 PM
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Money orders, certified checks and/or Government checks can be mailed to:
*** Be sure that the inmate’s name is on the outside of the envelope: ***
Deposits received after 3:00 PM WILL NOT be available for Commissary Services and WILL NOT be credited to the inmate’s account until the following business day.
Deposits received after 3:00 PM on Friday, all day Saturday and Sunday will not be available for Commissary Services until TUESDAY.
At the time the inmate is being released from the Butler County Jail, if there are funds due to that inmate, a check will be mailed to the address provided. The inmate will be presented with a form to fill out, PLEASE MAKE SURE IT IS THE CORRECT ADDRESS. Checks returned from the Post Office will be deposited with the Butler County Auditor as Unclaimed Funds.
If the inmate’s available funds are less the $5.00, the inmate will be required to respond to the Corrections Center @ 705 Hanover Street, Hamilton, Ohio 45011, between the hours of 1:00 PM and 3:30 PM, Monday through Friday to pick up their check. THE INMATE MUST SHOW a valid State or Government I.D.
Should the inmate have any questions or concerns in regards to their account, please contact Inmate Account at 513-785-1123, Monday through Friday, 8:00 AM – 3:00 PM
It shall be the policy of the Butler County Sheriff’s Office to impose no restrictions formal or informal on the ability of an inmate to communicate with persons outside the jail, except where such restrictions are clearly necessary to the maintenance of the order and the security of the jail. This censorship may be no greater than necessary to further a substantial and important governmental interest unrelated to the suppression of expression (e.g. escape plans, threat to facility security and safety for both the inmates, citizens and staff).
If at any time, the contents of the mail have been deemed inadmissible, an Incident Report must be complete and the seized contents of the mail and forward the contents to the Deputy Warden. The Deputy Warden shall then determine if further investigation is warranted. The Investigations Bureau of the Butler County Sheriff’s Office shall conduct investigations into this type of incident. All Contraband will be disposed of properly.
Outgoing Mail
Any inmate may correspond with anyone outside the jail provided each letter bears the proper postage
Indigent inmates (an inmate without funds) shall be supplied with the necessary writing materials (envelopes and postage) for a minimum of two (2) letters per week.
Collection – inmates will seal their letters and place them in the designated areas located in each housing unit. The mail shall be collected from each housing unit at least two (2) times per shift. The mail will be picked up by the Post Office each morning.
Inmate to inmate – any inmate who wishes to correspond with another inmate in this facility must follow the same procedures as any outgoing mail.
Incoming Mail
Letters addressed to inmates will be opened and inspected for contraband before being delivered to the inmate.
Legal mail from attorneys, courts, etc. shall be opened in the presence of the inmate and checked for contraband by the staff member.
Staff members shall only check for contraband and not read the letters. Staff members shall not delete, black-out any portions, or withhold any incoming prisoner letters, except where such restrictions are clearly necessary to the maintenance of the order and security of the jails.
Material determined to be obscene shall not be forwarded to the inmates.
Decisions to withhold, read or censor any incoming prisoner mail must be made by a supervisor.
All contraband will be disposed of properly or secured as evidence depending on the nature. The Butler County Sheriff’s Office may then turn all evidence over to the Criminal Investigations Unit for possible subsequent prosecution.
INMATE COMMUNICATION - TELEPHONES
Each inmate shall have equal and adequate access to a telephone to maintain community ties and contacts with their attorneys. All housing units within a Butler County Jail Facility have been equipped with commercial telephones.
Hours of Use
Inmate telephones shall be turned on at 8:00 AM and turned off at 10:30 PM, seven (7) days a week.
Phones are unavailable during meal times - 11:30 AM to 12:30 PM and 5:30 PM to 6:30 PM
Conditions of Calls
All outgoing calls, local or long distance, will be collect calls only or the inmate may buy a Pre-Paid Phone Card from Commissary.
There will be a fifteen (15) minute limit on all phone calls if other inmates are waiting to use the telephone.
Inmates shall not abuse the use of Pre-Paid Phone Cards (to make prank calls, harass a civilian or an Attorney, Probation Officer or the Court, etc.). Inmates found to be abusing the Phone Cards may face potential Criminal Charges, filed by the Agency, Department or civilian, as well as possible facility disciplinary actions, etc.
There shall be no incoming calls for inmates permitted in the facility.
Emergency/Special Circumstances
Telephone usage may be suspended during an Emergency or Special Circumstances, as dictated by the on-duty Supervisor.
All inmates at a Butler County Jail Facility are entitled to health care comparable to that available to the citizens of the surrounding community. Medical care at the Jail shall be delivered under the direction of a licensed Physician and through the use of trained health care personnel.
Providing Dental Services
Inmates shall be provided professional dental services, both preventative and corrective, as needed and determined by the facility Physician.
All inmates will be served a minimum of three (3) meals a day. At no time will the span between meals exceed fourteen (14) hours. Meal times are as follows:
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DESCRIPTION |
TIME (Approximate) |
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AM Wake-Up |
5:30 AM |
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Breakfast |
6:00 AM – 7:00 AM |
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Lunch |
11:30 AM – 12:30 PM |
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Dinner |
5:00 PM – 6:00 PM |
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PM Lights Out |
11:30 PM |
Modified diets will be prepared for inmates when requested by Medical Staff or Physicians orders and all reasonable efforts will be made to accommodate dietary need of a religion. Verification of inmate religious diet requests may be confirmed by contacting local community religious leaders.
Commissary shall be provided to all inmates through an in-house program established by the Butler County Sheriff’s Office.
Inmate Commissary shall be held twice per week. Commissary will be held only once during the weeks of which a Holiday occurs. Inmates will be notified prior to a Holiday.
Indigent inmates shall be provided the necessary personal hygiene items and writing material.
The management of the Commissary funds shall be strictly controlled in accordance with procedures adopted by the Auditor of State.
As a General Rule, inmates are not permitted to have articles, other than those issued by the facility, in their possession. Inmates are not permitted to transfer their clothing or other property to other inmates. Property found in violation will be confiscated and disposed of properly.
At the time of admission, all property turned over to the Booking Officer will be inventoried on the Computer System and a Property Bag (if applicable). The inmate’s signature is required on the Property Bag. Upon the inmate’s release, his/her property will be returned to them and their signature is once again required. The inmate’s signature fully acknowledges the fact that they have received all the items listed on the Property Received Report.
Any complaints must be submitted in writing to the Deputy Warden immediately upon release or discharge.
The Butler County Sheriff’s Office requires inmates to maintain a clean and healthy living area and the necessary cleaning materials shall be provided to the inmates daily. All inmates are afforded the opportunity to a hot shower daily and are required to do so. An adequate supply of soap will be provided.
Upon completing the Booking process, the inmate will be provided with necessary hygiene items such as soap toothpaste, toothbrush, towels, etc.
○ Inmates may purchase additional hygiene items if he/she is not indigent (without funds).
Hairclippers will be provided to inmates and are made available during indoor recreation upon request. Inmates who request hairclippers are required to clean the clippers and any hair clippings resulting from the haircut.
Staff members present at recreation, when haircuts are offered, are required to supervise this process and are to ensure that all issued items are returned and the area cleaned properly.
Razors will be distributed to inmates once daily before the morning meal.
Feminine hygiene products will be dispensed upon request.
It is the policy of the Butler County Sheriff’s Office to maintain the entire facility in a clean and orderly fashion. Staff members will supervise all cleaning activities conducted in each housing unit.
Cleaning of Inmate Housing Unit / Bunk / Restroom / Shower Areas:
o Inmates are required to conduct daily cleaning of their housing unit and living areas. This cleaning process includes, but is not limited to; mopping, sweeping, disinfecting, dusting, vacuuming, washing, polishing and scrubbing the entire area. The inmate will be provided with appropriate cleaning utensils to conduct the following cleaning activities in their assigned housing unit, bathing and bunk areas.
Garbage and trash receptacles will be emptied and cleaned daily.
Toilets, urinals, sinks, drinking fountains and shower areas will be scrubbed, cleaned and disinfected daily.
Mirrors, walls, doors and windows will be cleaned daily.
All facility property – i.e. Televisions, tables, chairs, bunks, phones, etc. – will be washed and cleaned daily.
Floors will be dusted, vacuumed and mopped daily.
All books, papers and other items will be picked up and put away daily.
The purpose of Inmate Classification is to provide fair and consistent guidelines in determining inmate assignments (Pre-Sentence and Post-Sentence) to housing areas, security levels, treatment and program services. The plan is to ensure that such decisions are made to the benefit of both the facility and the inmate and will ensure that proper documentation is maintained of such decisions. Classification information shall be managed in a fashion which allows monitoring and evaluation of facility programs, planning and budgeting.
The classification/assessment system shall provide for the management and confinement needs of the Butler county Jail facilities and inmates for their protection, the safety of other inmates, to prevent escape and to protect the general public. The risk and needs of each newly admitted inmate shall be assessed and addressed individually, based on objective and identifiable criteria, which provides for placement of the inmate in the least restrictive housing, compatible with his or her assessed risk and needs.
Classification procedures shall be administered equitably and consistently, without discrimination against any individual based on sex, race, color, creed, culture, background, physical or mental handicap, religious practice or national origin.
A classification record shall be maintained for each inmate. The record shall contain all available information concerning current offense, prior offense(s) and past / present institutional records, including the inmate’s complete disciplinary history and history of medical or mental health conditions requiring special housing considerations.