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Central Records

Central Records offer the public services such as Fingerprinting (Ohio BCI & FBI National Web checks), Local Background checks, Public Records Requests, Tow Releases, Inmate Property Releases and copies of accident and criminal offense reports. Traffic citations are also received and entered by the Record’s Division. They entered three thousand four hundred twenty-four (3,424) citations into a database in 2017.

Central Records validated three thousand three hundred eight-six (3,386) offense and incident reports that were created by patrol deputies. Central Records performed four thousand four hundred fifty-one (4,451) Local Backgrounds and Web checks. This is a substantial increase from last year, more than one hundred four thousand one hundred nineteen dollars ($104,119) was reported collected.

Assisting the courts and other public agencies with necessary information is another important function of the Central Records Division. One thousand six hundred thirty-seven (1,637) traffic accident reports were received and processed. Six thousand seven hundred seventy (6,770) offense reports were distributed this year to outside agencies.

The Inmate Records section of the Central Records Division is responsible for updating each inmate’s file after a court appearance or an issued court order. This department not only processes inmate files while they are incarcerated but prepares the files for close-out when they are released. They facilitate video arraignments and process inmates for prison ride-outs.

Contact Central Records

Located in the main lobby of headquarters

Related

Background Checks

Request Copy of Crash or Incident Report

The public can seek assistance in the main lobby of Sheriff’s Office headquarters.

Request Accident, Incident, Public Records Report

Request An Accident Report

Accident reports taken by the Butler County Sheriff’s Office are now also available online at zero cost to citizens. To access the online accident reports please visit https://ohtrafficdata.dps.ohio.gov/CrashRetrieval or click on the image below . If you are having trouble obtaining your report online please contact 1-866-215-2771 for assistance. Please allow up to 5 days for your report to be completed, approved and made available online.

The Central Records unit can supply copies of crash and incident reports taken by a deputy from the Butler County Sheriff’s Office. If your report was taken by a police officer, police constable or village marshal from a city, township or village police department, you will need to contact that agency directly for your report.

We recommend that you call ahead to make sure the report is available:

BCSO Central Records Unit: (513) 785-1030

Deputies have 72 hours to complete their reports. You may pick up copies between 8:00 AM – 4:00 PM, Monday through Friday. You may also send a stamped, self-addressed envelope to:

Butler County Sheriff’s Office
Central Records
705 Hanover Street
Hamilton, OH 45011

Report Costs
Incident or Offense Report	Free
Traffic Crash Report	$4.00 Cash Only

Incident Report And Public Records Request

The Sheriff’s Office is committed in trying to make services to the public more convenient in the busy world we live in. One way we decided to do this was to make obtaining a copy of an incident report easy. All you need to do is to fill out the form below with as much information as possible and wait for an email response. However, this convenience does not supplant Ohio’s Public Records Law. If you do not receive a response to your online request please feel free to mail your “public records request” to the Butler County Sheriff’s Office, 705 Hanover Street, Hamilton, Ohio 45011.

**Any report that lists an uncharged suspect will have that suspect redacted from the report pursuant to Revised Code section 149.43(A)(2)(a).

Email Records Requests

**If you have any issues using the above link, please email recordsrequest@butlersheriff.org

Email inboxes are not monitored 24/7 and should not be used if you require an immediate response. If you need law enforcement, fire or medical assistance

Public Records Policy & Retention Schedule

Download (PDF, 222KB)

Download (PDF, 5.73MB)

Corrections Officer (Full-Time)

Employment Posting Comments Off

May 032021

JOB SUMMARY:

Corrections Officers are responsible for the safety and security of inmates housed in the Butler County Sheriff’s Office correctional facilities

ESSENTIAL FUNCTIONS:

Provides security within an assigned housing unit, supervises inmates and answers routine inmate questions
Transports inmates within the facility
Recieves prisoners from law enforcement officers and adheres to established procedures for inmate processing, to include: searches, fingerprinting, photographing, securing inmate property, complete booking paperwork and enter data into the facilities computer system
Ensures continued compliance with the policies and procedures of the BCSO, Post Orders, and all other rules and regulations governing incarcerated inmates
Maintains files, records and data collection consistent with established records retention policies of the BCSO
Performs other position-related duties as assigned, on specific projects and responsible for other related duties in support of the unit or Division as assigned by administration

Essential functions of this position are required to be performed within the workplace facilities and therefore this position is not subject to telecommuting

Requirements:

Must be 18 years of age or older at time of appointment. Applicants are subject to an extensive background investigation as detailed on the employment information page.

A peace officer certification from OPOTA is not required.

Position Type: Full-Time

Pay: $20.91/hour (negotiable with experience), includes benefit package

Status: Open

Benefits Package Includes:

Medical/ dental, vision insurance; United Health Care Health Improvement Programs; Wellness Program with participation rewards; YMCA discount membership rates; Ohio Public Employees Retirement System; Deferred Compensation Retirement Plans; Supplimental Life, Disability and Critical Illness Insurance; 35K Lincoln Life insurance policy (free); Employee Assistance Program; Flexible Spending Accounts (including Dependent Care FSA); Paid vacation and sick leave; Annual step increases and additional incentive-based wage increases available.

Must be 18 years of age or older at time of appointment. Applicants are subject to an extensive background investigation.

Please fill out the Pre-Application Contact From and mail to: Butler County Sheriff’s Office Attn: Personnel 705 Hanover Street Hamilton, Ohio 45013.

You may also email your Pre-Application Contact Form to Melinda Weddle at mweddle@butlersheriff.org Please make sure you add “Corrections Application” to your subject line.

Information current as of ’04/26/2024’

LEADS Operator ( Part-Time)

Employment Posting Comments Off

May 032021

The Butler County Sheriff’s Office is currently accepting applications for LEADS Operator (part-time).

Job Duties:

Provide 24/7 LEADS clerical support for assigned unit or division
Maintain files and records consistent with established policy and procedures
Review incoming civil/ warrant forms
Verify and enter data into LEADS (state criminal information system)
Confirm warrants
Other duties as assigned

Qualifications:

Computer experience and working knowledge of Microsoft Word and Excel preferred
Proficient keyboard skills
Ability to multi-task
Able to communicate effectively with the general public

Position Type: Part-Time – Up to 32 hours a week

Salary: $14.42 hourly

Status: Open

Instructions: Visit our Employment Information page for more details on the hiring process. A Pre-Application Contact Form and further instructions can be found on that page. You may also call 513- 785- 1124 for further information.

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Information current as of ’04/26/2024’

Paramedic ( Full-Time)

Employment Posting Comments Off

Apr 072021

The Butler County Sheriff’s Office is currently accepting applications for Paramedic (full-time).

JOB SUMMARY:

Responsible for coordinating health care services to the inmate population of the Butler County Sheriff’s Office correctional facilities.

ESSENTIAL FUNCTIONS:

Health care services include inpatient and outpatient care in either an institutions setting or coordiantion of services at a local hospital (when inmate remains in custody), routine health maintenance services, emergency services, chronic care of inmates with long term illnesses and care of inmates released and/ or transferred to other correctional institutions.
Provides rapid response to apparent medical emergencies throughout the corrections facility and other medical services, including but not limited to, management of medications to inmates, the execution of physician orders, perform intake/ admissions assessments, take history of patients, applies surgical dressings and bandages, checks and records vial signs, obtains specimens from inmate patients for diagnostic testing, reports reactions to treatments and medications, as well as changes in the inmates’ emotional or physical condition.
Assist the physician in examinations and treatment of inmates.
Maintains confidentiality and security of health records and protected health information (PHI) in compliance with HIPAA requirements.

Essential functions of this position are required to be performed within the workplace facilities and therefore this position is not subject to telecommuting.

QUALIFICATIONS:

Valid Paramedic Certification from the State of Ohio
Valid Driver’s License
Experience preferred, but not required

POSITION TYPE: Full-Time

SALARY: $20.91-$24.89/hour plus benefit package

STATUS: Open

BENEFITS PACKAGE: Medical/dental, vision insurance; United Health Care Health Improvement Programs; Wellness Program with participation rewards; Ohio Public Employees Retirement System; Deferred Compensation Retirement Plans; Supplemental Life, Disability, and Critical Illness Insurance; 35k Lincoln Life insurance policy (free); Employee Assistance Program; Flexible Spending Accounts (including Dependent Care FSA); Annual step increases and additional incentive based wage available.

INSTRUCTIONS: Visit our Employment Information page for more details on the hiring process. A Pre-Application Contact Form and further instructions can be found on that page. You may also call 513- 785- 1124 for further information.

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Information current as of ’04/26/2024’

Paramedic ( Part-Time)

Employment Posting Comments Off

Apr 072021

The Butler County Sheriff’s Office is currently accepting applications for Paramedic (part-time).

Job Duties: Render medical care to prisoners. Conduct sick-call, issue and assist prisoners in taking their prescribed medications. Arrange appointments, conduct physical examinations, deliver treatment as ordered by a physician. Record and document all complaints, treatments, incidents, medications, services and contacts rendered and given to any prisoner in the inmates medical records and any associated records. Render emergency and routine medical care to prisoners as needed.

Qualifications:

Valid Paramedic Certification from the State of Ohio
Valid Driver’s License
Experience preferred, but not required

Position Type: Part-Time

Salary: $23/hour

Status: Open

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Information current as of ’04/26/2024’

State Auditor Yost Meets with Sheriff Jones

Press Release Comments Off

Jul 232014

news-release For Immediate Release
July 23, 2014

State Auditor Yost meets with Sheriff Jones

State Auditor Dave Yost and Butler County Sheriff Richard K. Jones met today to discuss new tools that will help state and local law enforcement team up to fight economic crimes and public corruption.

Yost, a former prosecuting attorney, conferred with Sheriff Jones at the Sheriff’s office following a stop at the Butler County Fair. He told the Sheriff that a member of the Auditor’s Special Investigations Unit is now trained in computer forensics, and is available to work with local law enforcement, such as sheriffs, on appropriate investigations.

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The computer forensics capability adds to the other investigative support the Auditor of State can provide, such as forensic accounting, Yost said.

Sheriff Jones welcomed the opportunity to have the additional resources available to solve crimes involving computers. “We live in a society where everyone uses technology. A lot of criminal activity is conducted using computers or information about the crime is stored in computers,” said the Sheriff. “In most cases, it can take several months to get the information back from a lab for any type of results that would be important to law enforcement. If you’ve got a public official doing wrong, you don’t want to have to wait to make it right,” he continued. He commended Yost on his leadership and summarized their meeting in saying, “An old prosecutor knows what a sheriff needs.”

Prepared by:
Sgt. Monte Mayer/Sgt. Melissa Gerhardt
Public Information Officer

Ride Along Program

Civilian observers may occasionally accompany law enforcement officers while on patrol in order to observe and learn about law enforcement procedures and practices.

Eligibility

Any person or group wishing to participate in this program will need to complete a Ride Along Program Application and a Ride Along Program Release of Liability Form. Both the application and liability form are processed and a decision is made based on the information gathered whether an applicant is approved to participate. The applicants are notified as to whether or not they are qualified to participate. In most situations, law-abiding citizens wishing to participate who have completed all necessary requirements are granted that opportunity. Convicted felons or suspects in criminal activity are not allowed to participate. A criminal background check may be performed on any applicant to verify criminal record.

General Rules for Riders

If the civilian is approved to ride along with a sworn law enforcement officer, they are responsible for following a number of rules and regulations to ensure a safe and enjoyable experience. The civilian rider will:

not participate in the ride along program more than once every six months, unless required to receive their college credit if a student
not ride with the same deputy more than one time in a calendar year
not be allowed to exit the marked patrol vehicle, at any time, to assist the deputy on a call, except in officer-down situations; and
never carry a firearm or any other weapon while on a ride along

Application Process

Citizens who wish to ride along must complete the following Application and Liability Release. Once paperwork is submitted, it will be reviewed for eligibility to participate. Once approved, you will be contacted by a supervisor to schedule the ride along.

Download and complete this form: Ride Along Program Application/ Release Of Liability Form
If you are able to scan your completed form to a computer:
1. Submit your application online.
2. Keep the original. You will need to submit the original signed copy before your ride along.
If you do not wish to submit your application online, you can
1. submit it to Central Records in the lobby of BCSO Headquarters and ask that it be passed along to the Road Patrol’s Division Commander.
2. mail it to:
  Butler County Sheriff’s Office
  Attn: Road Patrol Division Commander
  705 Hanover Street
  Hamilton, OH 45011

Dog Licenses

About Dog Licenses

Licensing your dog is required by law in the State of Ohio. The license tag has an assigned identification number that identifies you as the owner should the dog become lost or separated from you. The Auditor’s Office is responsible for licensing dogs within Butler County. Dog licenses comprise the largest number of licenses sold by the Butler County Auditor’s Office.

We encourage all dog owners to voluntarily license their pets to insure we can reunite your family with your pet should there be a separation.

If you haven’t licensed your dog in the past, there is no penalty to license the dog for the new year. Simply contact the Auditor’s licensing division at 513-887-3160. If you already license your dog, a new license form should be mailed to you each year.

A current dog license can:

Reunite lost dogs with their owners.
Provide a free ride home if found by a Dog Warden.
Provide Emergency Veterinary treatment for life threatening injuries in the absence of the owner.
Ensure your dog is held 14 days at shelter instead of 3 days.

Visit the Auditor website to purchase a license or do a license search. You can purchase your dog license from the Butler County Auditor, the Butler County Dog Wardens, or at one of licensed vendors which are listed on the Auditors webpage. The Butler County Dog Wardens will also respond to your residence, during normal working hours, to sell you your annual dog license(s).

Frequently Asked Questions

When should I license my dog?

The annual license renewal period is through January 31. If you have a new puppy, you must buy a license by the time he reaches three months old. If you have just moved into Butler County or if you just acquired a new dog, you must purchase a license.

Where do I purchase a dog license?

You may purchase a license at the Auditor’s Office, 130 High St., Third Floor, Hamilton, OH 45011, or at one of your neighborhood vendors.

What should I do if I lose my dog tag?

You will need to send a photocopy of your registration form with your current dog license number along with a self-addressed stamped envelope and $5.00 to the Butler County Auditor’s Office, 130 High St., Fourth Floor, Hamilton, OH 45011, or you can come to the Auditor’s office and get one in person. The Auditor’s office is the only place to receive a duplicate tag.

Must my dog wear a license?

Yes. Ohio law requires it. Dogs without licenses may be impounded by an Animal Control Officer / Deputy Dog Warden.

Why do I need to license my dog?

First, Ohio law requires that you license your dog. Second, a license tag attached to your dog’s collar proves ownership and is your pet’s ticket home if he gets lost.

What if I forget to buy my dog’s license during the renewal period which runs through January 31?

Ohio law requires a late fee. Simply pay the late fee and the fee for the current year’s license. There are no provisions in the law to waive the fee.

Can I let my dog run loose if he is licensed?

No. It is against the law. Ohio law specifies that all dogs must be confined to your property or under reasonable control, such as on a leash when being walked. It is not safe to let your dog roam the neighborhood. He can get hit by a car, become lost, damage neighbors’ property or injure another animal or person.

What do I do if I sell or give my dog to someone else?

Please call the Auditor’s office at 513-887-3138 for information on transferring the dog’s license number to the new owner. There is a $5.00 fee for transferring a dog license.

What do I do if my dog gets lost?

Call the Humane Society at 513-867-5727.

What do I do if I find a lost dog?

If the dog is wearing a current Butler County license tag, call 513-887-3138. If the dog is not wearing a current license tag, call the Humane Society at 513-867-5727.

What if I move?

If you move within Butler County, please call the Auditor’s office at 513-887-3138 with your new address and telephone number so the information can be kept up-to-date. If you move to another county, you do not need to purchase a new dog license until it is time to renew the current license. However, please provide the Auditor of the county to which you’ve moved with your name, address and telephone number for their records.

National Correctional Employee Week 2013

Featured Comments Off

May 082013

corrections-appreciation

2013 National Correctional Employee Week
May 5-11, 2013

In recognition of the vital public service that Correctional Employees provide to Butler County, Sheriff Richard K. Jones and his Command Staff, along with the Butler County Wage and Benefit Committee and ARAMark Correctional Food Service provided a variety of meals throughout the week of May 6th for Officers to enjoy.

In 1984, President Ronald Reagan proclaimed the first National Correctional Officers Week. Since then, the first week in May has been the established time to recognize the contributions that Correctional employees provide to society nationwide.

Congratulations to all Butler County Correctional Officers and Correctional Staff for your outstanding performance, dedication and professionalism.
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Correction Officers
Medics, Nurse, Doctors
Records Staff
Inmate Accounts and Billing Staff
Inmate Services Staff
Commissary Staff
Maintenance Staff
Food Service Staff

: Correctional Employees were provided a variety of meals throughout the week in appreciation of their vital public service.

: Correctional Employees were provided a variety of meals throughout the week in appreciation of their vital public service.

: Correctional Employees were provided a variety of meals throughout the week in appreciation of their vital public service.

: Correctional Employees were provided a variety of meals throughout the week in appreciation of their vital public service.

: Correctional Employees were provided a variety of meals throughout the week in appreciation of their vital public service.

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